Copyright Information

Document provided by publications chair, Sun Yi.

Effective immediately, ASME is implementing a new electronic process for copyright submission.

In order for the electronic copyright form to be processed correctly, a few procedures must be followed:

  • At initial manuscript submission, the corresponding author must make sure that each co-author updates his/her own information with complete and verifiable contact information, including email address and telephone number. Incomplete or non-verifiable contact information for all authors may prevent you from completing the copyright form, and your paper may not be published in the conference proceedings. Each author can edit his/her PIN data using the PIN wizard available at the PaperCept website.
  • ASME requires that you provide the following information for ALL co-authors of your paper. Without this information, you will not be able to complete the electronic copyright process and your paper will not be considered for publication in the conference proceedings.
    • Email address
    • Work affiliation (industry, government, academia)
    • Title (Mr., Ms., Dr., Prof., etc.)
    • First name
    • Last name
    • Job title
    • Company/University name
    • Address line 1
    • Address line 2
    • City
    • Country/region
    • US State/Canadian province
    • Zip/Postal code
    • Phone
    • Fax (optional)
  • Once a draft paper is accepted for publication, each author of the paper will receive an email message from ASME with a unique link that will take each individual to a website to electronically sign the copyright form. Note that there is no copyright form in PaperCept.
  • At time of manuscript acceptance, you may receive comments to improve your manuscript for final submission. However, the corresponding author will not be allowed to change the author lineup or paper title.
  • At the time of final manuscript submission, ASME requires that the corresponding author or one of your co-authors register and pay any applicable registration fees.
  • At the time of the conference, one of the co-authors must attend and present the paper to their fellow conference attendees. Failure to do so may prevent the paper from appearing in the final official proceedings.
  • Without complete and verifiable contact information for all authors, you will not be able to complete the electronic copyright process and your paper will not be considered for publication in the proceedings. Also, if copyright issues are not resolved by the specified resolution deadline, your paper may be subject to removal from publication in the conference proceedings. Please refer to the Publication Schedule posted on the DSCC/MOVIC 2012 website.

If you are an author/copyright owner of the paper or are authorized to sign the copyright form on behalf of your employer or organization, the system will take you through the signing process.

If you are an author but your organization owns the copyright to the paper or you are delegating signing authorization to a Designated Author, you will need to forward the email to that individual.

The system is highly user-friendly and will take you through the process in 30 seconds or less.

Please refer to the ASME website for more detailed information regarding copyright process and guidelines.

Should you have any questions about the new process or about adding your co-authors, either now or once the process has started, please contact copyright@asme.org.